The problem with AI meeting bots
In-person meetings, too
Meeting bots only work where there is a call to join. Scrieb records the microphone of your laptop, so a meeting around a table gets the same treatment as a Zoom call: a transcript with speaker labels, then a summary with decisions and action items. Put the laptop in the middle of the table, start recording, and the notes are ready a few minutes after the meeting ends.
The AI that writes the notes runs on your computer as well, so nothing said in the room reaches a cloud service.
How to write meeting minutes from a recording
Minutes record what was decided and who does what next, not everything that was said. With a recording, the work is checking, not typing:
- Record the meeting. "Record from App" for a call, "Record Microphone" for a meeting in the room, or import the platform's recording afterwards.
- Let Scrieb transcribe and summarise. Choose "Meeting" as the summary type. The transcript gets speaker labels; the summary is written from it on your computer.
- Check the decisions and action items. Rename the speakers, then confirm each decision and give every action item an owner and a date. The AI chat answers questions like "what did we agree about the budget?" from the transcript.
- Export. Word keeps the headings and bullet points, so the minutes go out as a normal document.
A simple format for meeting notes
Meeting: Product review · Date: 14 Oct 2026, 10:00 · Attendees: Ana, Ben, Chris (notes)
1. Release date
Decision: ship 1.1 on 3 November.
Action: Ben updates the release checklist by 24 Oct.
2. Support backlog
Key point: 40 open tickets, half about installation.
Action: Ana drafts an install FAQ by 21 Oct.
Open questions: budget for the beta test. Next meeting: 28 Oct.
Keep the transcript with the minutes. When someone asks "did we really agree to that?", search finds the sentence in seconds. Full guide with a template: how to write meeting minutes.
Supported meeting platforms
Pricing
No bot fees, no minute billing. The free plan includes 1 hour of recording a day; Pro has no limits.
Frequently asked questions
- Is there an AI note taker for in-person meetings?
- Yes. Scrieb records the microphone on your Mac or Windows laptop, so it works for meetings in a room, not only for calls. The transcript, speaker labels and meeting summary are created on the device.
- How do I write meeting minutes from a recording?
- Record the meeting, let Scrieb transcribe it and write the meeting summary, then check it against the transcript: correct names, confirm each decision and give every action item an owner and a date. Add the header (meeting, date, attendees) and export to Word. The summary does the first draft; you do the checking.
- What is the format for meeting minutes?
- A header with meeting name, date, time and attendees; the agenda items in order; for each item the key points, the decisions taken and the action items with owner and due date; then open questions and the date of the next meeting. Keep it short: minutes record what was decided, not everything that was said.
- Is there transcription software for Zoom that works without joining the meeting?
- Yes. Scrieb never joins the meeting. Either transcribe Zoom's local recording file afterwards, or let Scrieb record the system audio of the call on your computer. No participant named 'Notetaker' appears, and nothing is uploaded.
- How do I transcribe a meeting without a bot?
- Record the meeting on your own computer, with the platform's local recording or with Scrieb capturing system audio, then transcribe the file locally. Scrieb labels the speakers and produces a summary on the device. Tell participants you are recording, since no bot will announce it for you.
- Can I transcribe Zoom meetings without a bot?
- Yes. Use Zoom's built-in local recording, export the MP4 file, drop it into Scrieb — full transcript locally, no bot ever joins.
- Is meeting transcription GDPR-compliant with Scrieb?
- No bot joins the meeting and no audio is uploaded, so there is no third-country transfer and no processor for the content. You still need a lawful basis for recording and should tell participants.
- Does Scrieb work with Microsoft Teams recordings?
- Yes. Download the Teams recording as MP4 and import it into Scrieb. No Teams add-in or integration needed.
- Does Scrieb identify different speakers in a meeting?
- Yes. Speaker identification runs on your computer and labels each speaker. If it miscounts, set the number of speakers in the Speakers tab and run it again.
- Is there a limit on meeting length?
- No length limit. Long meetings are written to disk as they are recorded. The free plan covers 1 hour of recording a day; Pro has no minute limits.